- Price
- from €11.95incl. VAT, 2 pages included
- Delivery time
- 3 to 5 business daysusually, after posting
- Proof
- Delivery record+ tracking and proof of mailing
- Handed to the post
- Upload by 9:00 Pacificon a US business day, in that day's print run
- Counts as
- Domestic USPS mailprinted and posted in United States
What you get for every letter
Tracking from the post and a proof PDF you can keep or forward.
Tracking
9407 1118 9876 5432 1098 76- PDF received and checked
- Printed in the US
- Accepted by USPS
- Delivered
Example
Proof PDF
With the tracking number, the date of posting, the delivery and a fingerprint of your documentA code calculated from your PDF. If even one character in the letter changes, the code changes, so you can show which document was sent..
Example
Certified Mail or Certified Mail with return receipt?
Both go First-Class with a USPS tracking number and a record of the mailing and the delivery. The return receipt adds a PDF from USPS with the recipient's signature and the delivery details.
Choose the return receipt when a lease, a contract or a state law says certified mail, return receipt requested. For anything else, Certified Mail on its own already shows when the letter was mailed and delivered.
| Certified Mail | With return receipt | |
|---|---|---|
| Tracking number and mailing record | Yes | Yes |
| Delivery record | Yes, in USPS tracking | Yes, in USPS tracking |
| Recipient's signature | Taken at delivery and held by USPS | In the electronic return receipt you receive |
| Typical use | Demand letters, disputes, replies to the IRS | Notices where the clause or law asks for a return receipt |
Which sender address goes on the letter?
Certified Mail is a domestic USPS service, so the sender address on the letter must be in the United States. Use your US home or office, a relative's address or a US mail forwarding address. That is where USPS returns the letter if it cannot be delivered.
You can upload the PDF from anywhere in the world. Only the return address has to be American.
Why not post it yourself from abroad?
A post office outside the US cannot sell Certified Mail. An international registered letter carries a foreign tracking number and arrives with a different delivery record. A letter printed and mailed in the US is Certified Mail from the first scan.
Which date shows that you mailed in time?
Since 24 December 2025, a USPS postmark shows the day USPS processed the letter, which can be later than the day it was handed in. The Certified Mail record shows the acceptance date, which is the date to rely on when a deadline counts from mailing.
- 2 pages included
- + €0.30 per extra page
- + €0.20 colour per page
United StatesUSPS Certified Mail · USPS Certified Mail with Return Receipt from €16.45 | €11.95€9.88 excl. VAT |
|---|
Example: 5 pages in colour to United States = €11.95 + 3 × €0.30 + 5 × €0.20 = €13.85 incl. VAT
Show all 9 letters
Frequently asked questions
How long does Certified Mail take?
Usually 3 to 5 business days after posting. Upload by 9:00 Pacific time on a US business day and the letter goes into that day's print run.
Do I need a US address?
Yes. The sender address on the letter must be in the United States. You can upload the PDF from anywhere.
Which addresses can I send to?
Addresses in the 50 states, addressed to a named person or company.
What is an electronic return receipt?
A PDF from USPS with the recipient's signature and the delivery details. It replaces the green card (PS Form 3811) that comes back by mail.
Is Certified Mail the same as Registered Mail?
No. Both record the mailing and the delivery. Registered Mail adds a secured chain of custody and insurance for valuables. For letters and notices, Certified Mail is the usual choice.
Does it prove what was in the envelope?
USPS records the mailing and the delivery, not the contents. Keep the PDF you uploaded: your proof PDF carries a fingerprint of that file, so you can show which document was sent.
Can I reply to the IRS this way?
Yes. Mail it to the address on your IRS notice. Federal law treats a certified mail receipt as evidence of the mailing date for tax documents.